How to Set Up Email on a New Android Phone

Unless you rely on one of the majors like Yahoo and Gmail for email on your Android smartphone, one of the worst tasks in setting up a new device is surely configuring the email server. The key is to ignore the Android-device prompts for an automatic setup -- they won't work. Instead, plan to manually enter the data straightaway -- it's faster.

Step 1:  Open Outlook 2013 and choose the File tab. Then click or touch the Account Settings button and again, click or touch the resulting drop-down button.

Step 2:  In the resulting Change Account dialog box, double-click on the listed email account that you want to use on your phone. The account type, incoming and outgoing servers, and incoming logon information will be listed.

Step 3:  Choose the More Settings button on the dialog and then the Outgoing Server tab in order to see if the outgoing mail server is different from the incoming mail server listed in the previous step. Keep Outlook open.

Tip: Some, but not all, outgoing email servers use settings different from those of the incoming server.

Step 4:  Find the email setup area on your new Android 4.0 ("Ice Cream Sandwich") device by choosing Settings in the app drawer and then Accounts and Sync; then Add Account and then Email.

Tip: The newest Android operating system -- Android 4.4 "Kit Kat" -- sets up similarly.

Step 5:  Follow the syntax precisely to enter server data, obtained in the earlier steps, into the Android device's email setup menu. Use the Next prompt button to progress forward through screens.

Tip: Check the server syntax, password and User ID if the Android device can't connect to the server. Required ports can be found in Outlook's More Settings. Look for the Advanced tab and copy the port numbers listed there.

Pay attention to outgoing server-required SSL encryption, which will be listed in that Outlook tab too. Outgoing encryption is more prevalent than incoming.

Step 6:  On the last screen in the series of Android email setup prompts, choose the Android device's email account options such as inbox-checking frequency, default sending account, notification and syncing.